By Kimberly Bungay and Colton Smith

Since June of 2019, corporations formed under the Canada Business Corporations Act have been required to prepare and maintain a register of individuals with significant control (an “ISC Register”). ISC registers are to contain information on individuals who hold “significant control” over the corporation.

The requirement for ISC Registers was implemented in order to combat money laundering and other financial crimes, and to bring Canada in line with its international partners, in preventing financial crimes.

Who has significant control?

An “individual with significant control” over a company is a person holding “a significant number of shares”, either directly or indirectly, or an individual with direct or indirect influence that, if exercised, would result in control in fact of a company.

A “significant number of shares” means (1) shares that carry 25% or more of the voting rights attached to all of a company’s outstanding voting shares; or (2) that represent 25% or more of all of the company’s outstanding shares as measured by fair market value.

Content of the Register

Currently, for each individual with significant control the ISC Register must include the following information:

• name, date of birth and latest known address;
• jurisdiction of residence for tax purposes;
• the day when the individual became, or ceased to be, an individual with significant control;
• description of how the individual has significant control over a company, including a description of any interests and rights they have in shares of the company;
• description of the steps taken by the company in each financial year to ensure the Register is complete and accurate;
• any other prescribed information required by regulation; and
• a description of the steps taken to determine the information in the ISC Register.

Bill C-42

On June 1, 2023, Bill C-42, An Act to Amend the Canada Business Corporations Act and to Make Consequential and Related Amendments to Other Acts received its second reading in Parliament.  Bill C-42, if passed:

• would require the ISC Register to include the residential address, address for service (if any) and the citizenship of each beneficial owner.
• would require corporations to provide their ISC Register to Corporations Canada annually, and/or within 15 days of any changes to the ISC Register.
• would allow Corporations Canada to create a publicly accessible register of certain information contained in an ISC Register, including the names, address for service or residential address and the share ownership of each individual with significant control. The publicly accessible register is planned to include beneficial ownership information collected by the provinces and territories that choose to participate.
• would allow Corporations Canada to share information collected with the Canada Revenue Agency and other investigative bodies.
• would increase the penalties for non-compliance with beneficial ownership reporting rules to a fine of up to $200,000 and/or up to six months imprisonment.

If you would like our assistance in complying with your legislative requirements or preparing your Register, or if you have any questions about the proposed disclosure requirements or would like to be informed if these proposed changes are to be brought into effect, please contact us at compliance@stewartmckelvey.com.

This client update is provided for general information only and does not constitute legal advice. If you have any questions about the above, please contact the author.

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